VRS supports equal opportunity and fair treatment principles.

Business decisions should be based on merit, capability, qualifications, experience, suitability, performance, legitimate business requirements, and other relevant considerations.

VRS does not support unlawful discrimination based on race, ethnicity, nationality, age, disability, religion, gender, sexual orientation, marital status, family status, political opinion, or any other protected characteristic recognised under applicable law.

All individuals should be afforded fair and respectful treatment throughout their interactions with VRS.

Integrity is fundamental to the way VRS conducts business.

Individuals acting on behalf of VRS are expected to be honest, transparent, accurate, and ethical in their communications, decisions, representations, and actions.

Information should not be falsified, manipulated, concealed, misrepresented, or presented in a misleading manner.

Business activities should be conducted responsibly and in a manner that supports trust, accountability, fairness, and ethical decision-making.

Individuals must take reasonable steps to identify, avoid, disclose, and appropriately manage actual, potential, or perceived conflicts of interest.

Conflicts may arise where personal interests, financial interests, relationships, outside business activities, competing obligations, or other circumstances could improperly influence business judgement or decision-making.

Any situation that may create a conflict of interest should be disclosed promptly so that appropriate steps can be considered.

Individuals must not use information, opportunities, relationships, or resources obtained through VRS for personal gain where doing so conflicts with legitimate business interests.

Individuals providing services through VRS may have access to confidential information belonging to customers, candidates, contractors, suppliers, business partners, or VRS itself.

Confidential information may include candidate information, recruitment records, customer information, commercial information, pricing information, business plans, operational information, system information, communications, sourcing information, strategies, methodologies, intellectual property, and personal information.

Such information must be protected appropriately and must not be disclosed, copied, transferred, discussed, distributed, or otherwise made available to unauthorised parties.

Confidentiality obligations continue beyond the end of a business relationship unless disclosure is authorised or required by law.

All individuals are expected to support responsible information handling and comply with applicable privacy, confidentiality, security, and data protection requirements.

Personal information should be accessed only where necessary, handled responsibly, protected from unauthorised disclosure, and processed only for legitimate business purposes.

Information security controls, customer requirements, confidentiality obligations, and VRS policies should be followed when accessing, using, processing, or storing information.

Any suspected privacy incident, security incident, data breach, or unauthorised disclosure should be reported promptly.

Artificial intelligence and automation technologies may offer valuable productivity benefits when used responsibly.

Where such tools are utilised, individuals must ensure that their use complies with customer requirements, confidentiality obligations, privacy requirements, security standards, intellectual property protections, and applicable laws.

Confidential information, personal information, candidate information, customer information, or commercially sensitive information should not be entered into AI tools unless authorised, appropriate safeguards are in place, and such use is consistent with applicable obligations.

Outputs generated by AI systems should be reviewed critically for accuracy, bias, confidentiality risks, appropriateness, and reliability before being relied upon or shared.

Individuals should exercise sound judgement when discussing VRS, its customers, candidates, contractors, suppliers, or business activities in public forums, social media platforms, online communities, conferences, events, or other public settings.

Unauthorised public statements should not be made on behalf of VRS.

Confidential information must not be disclosed through social media or other public channels.

Individuals should avoid conduct that could reasonably damage the reputation, credibility, commercial interests, or professional standing of VRS or its stakeholders.

VRS supports safe, respectful, and healthy working environments.

Individuals are encouraged to conduct activities responsibly, take reasonable care for their own wellbeing and the wellbeing of others, and avoid behaviour that may create unnecessary health, safety, security, or wellbeing risks.

Concerns relating to safety, wellbeing, security, or inappropriate conduct should be raised promptly where appropriate.

VRS encourages the reporting of concerns relating to misconduct, unethical behaviour, policy breaches, discrimination, harassment, security incidents, fraud, corruption, privacy issues, confidentiality breaches, or other inappropriate conduct.

Reports should be made promptly through appropriate channels.

VRS seeks to handle reports fairly, responsibly, confidentially, and without retaliation wherever reasonably possible.

Individuals raising genuine concerns in good faith should not be subjected to retaliation for doing so.

Failure to comply with this Code may result in corrective action, additional training requirements, access restrictions, removal from particular activities, termination of contractual arrangements, reporting to customers, reporting to regulators or authorities where appropriate, legal action, or other measures considered necessary in the circumstances.

The response to any breach will depend upon the nature, seriousness, impact, and circumstances of the conduct involved.

This Code may be reviewed, updated, amended, or replaced periodically to reflect changes in legal requirements, industry standards, customer expectations, business operations, technology, or governance requirements.

Questions, concerns, or enquiries relating to this Code may be directed to:

Virtual Recruitment Solutions

• Email: legal@virtualrecruitment.solutions

• Website: virtualrecruitment.solutions

VRS is committed to promoting ethical conduct, professionalism, accountability, and responsible business practices throughout its operations.